Privacy Policy

1. An overview of data protection

General

The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.

Data collection on our website

Who is responsible for the data collection on this website?

The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.

How do we collect your data?

Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.

Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.

What do we use your data for?

Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.

What rights do you have regarding your data?

You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.

Analytics and third-party tools

When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.

You can object to this analysis. We will inform you below about how to exercise your options in this regard.

2. General information and mandatory information

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.

If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.

Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

Notice concerning the party responsible for this website

The party responsible for processing data on this website is:

European Research and Project Office GmbH
Heinrich-Hertz-Allee 1
66386 St.Ingbert

Represented by:
Jörg Scherer

Telephone: +49 6894 388 130
Email: contact-us@eurice.eu

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).

Revocation of your consent to the processing of your data

Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

Right to file complaints with regulatory authorities

If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Right to data portability

You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.

If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

Information, blocking, deletion

As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.

3. Data protection officer

Statutory data protection officer

We have appointed a data protection officer for our company.

Verimax GmbH
Warndtstraße 115
66127 Saarbrücken

Telephone: +49 89 800 65 78 0
Email: dsb.eurice@verimax.de

4. Data collection on our website

Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use are stored pursuant to Art. 6 paragraph 1, letter f of GDPR. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.

Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:

  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

These data will not be combined with data from other sources.

This constitutes a justified interest pursuant to Art. 6 (1) (f) GDPR.

5. Data processing: progress meeting

The following information answers the questions of how we will process your personal data within the scope of public events and workshops organized within the scope of the IMI2 JU project 3TR (GA no. 831434).

Which sources and data are used?

We process personal data (Art. 4 no. 2 GDPR) which we receive from you within the scope of your registration for an event (full name, institution, e-mail address, pictures).

In addition, we process personal data – provided that you have given your consent – that we collect within the scope of your participation to the event (pictures on which individuals may be identifiable).

Why do we process your data (purpose of processing) and what is the legal basis?

We process personal data in accordance with the provisions under the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz (BDSG)).

a. To meet contractual obligations (Art. 6 para. 1b GDPR)

Your registration data is processed for the purpose of the initiation, performance and conclusion of a contract and the related secondary obligations (Art. 6 para. 1 GDPR). These data are processed with the purpose of identifying you as a participant to the event, for reserving a place for you, preparing a participants’ list and for enabling the planning and guarantee of a smooth operation of the event. Subsequent to the event, a participants’ list is needed to document towards the European Commission that the event actually took place.

b. Based on your consent (Art. 6 para. 1a GDPR)

To the extent that you have given your consent for the processing of personal data with regard to taking pictures in the course of the event and the publishing of such pictures, the processing is considered lawful on the basis of your consent (Art. 6 para 1a GDPR). Pictures are taken for the purpose of documenting the event as well as for preparing communication material (news entries, flyer, leaflets). A consent that has been given can be withdrawn at any time by sending an e-mail with your claim to GDPR@3tr-imi.eu. However, please note that any withdrawal is only applicable to the future use of your personal data. Processing of data that has been performed before your withdrawal is not affected.

Who will receive my data?

Within the European Research and Project Office GmbH, your data will be transferred to those persons that need them to fulfill their contractual obligations (e.g. Project Manager of the project and IT support). In addition, we may involve other service providers to fulfill our contractual and legal obligations.

In addition, we may transfer your personal data to other recipients outside the European Research and Project Office GmbH if this is required to fulfill our contractual and legal obligations. This includes but is not limited to:

  • Financial authorities, courts
  • Millepondo services GmbH & Co. KG, the host of the 3TR project management tool (a German software provider located in Cologne)
  • IMI2 JU as funding body of the project 3TR
  • Coordinator, Project Lead and Project Co-lead of the IMI2 JU project 3TR as representative of the project
  • Person responsible for organizing the event

For how long are my data stored?

Periods for retention result from the applicable IMI2 JU provisions (GA Art. 18). In accordance thereto, the data must be retained for up to five years after receipt of the project’s final payment.

In addition, we are obliged to respect various obligations to retain information and furnish evidence in accordance with, among other things, the German Commercial Code (Handelsgesetzbuch (HGB)) and the German Tax Code (Abgabenordnung (AO)). According to these Codes, the periods for storage amount to a maximum of ten years. Finally, the period of storage is also subject to statutory periods of limitation which, for instance in accordance with §§ 195 et seq. of the German Civil Code (Bürgerliches Gesetzbuch (BGB)), in general amount to three year but, in certain cases, can also amount to a maximum of thirty years.

Transmission to a third country

Please note that your personal data is being transferred to Switzerland and Norway in the framework of the participation in the project. . The processing of personal data (full name, institution, e-mail address, pictures) in Switzerland will take place on the basis of the Commission Decision of 25 July 2000 (Published in the OJEU, L 27, p. 39.). Such a Decision confirms that a country outside the EU offers an adequate level of data protection. Norway is assimilated to intra-EU transmissions of data according to GDPR and EEA provisions. The transmission of your data is not repeated, mass or structural and is carried out within the limits established by the Grant Agreement and Consortium Agreement.

Which data protection rights do I have?

Each individual has the right of access in accordance with Art. 15 GDPR, the right to rectification in accordance with Art. 16 GDPR, the right to erasure (right to be forgotten) in accordance with Art. 17 GDPR, the right to restriction of processing in accordance with Art. 18 GDPR, the right to data portability in accordance with Art. 20 GDPR as well as the right to object in accordance with Art. 21 GDPR. Limitations in accordance with §§ 34 and 35 of the German BDSG apply to the right to access and the right to erasure. In addition, individuals have a right to lodge complaints with us. In this case, please contact our data protection officer verimax GmbH as well as the competent data protection supervisory authority (Art. 77 GDPR in conjunction with § 19 BDSG).

The competent supervisory authority is

Unabhängige Datenschutzzentrum Saarland
Die Landesbeauftragte für Datenschutz und Informationsfreiheit
Fritz-Dobisch-Straße 12
66111 Saarbrücken
Telephone: +49 681 94781-0
Poststelle(at)datenschutz.saarland.de

Am I obliged to provide my data?

Providing your personal data within the scope of registering for and participating in events relating to the IMI2 JU project 3TR is voluntary. However, if you do not provide your data (first name, last name, institution, e-mail address) with your registration, we cannot register you as participant to the event.